Registration Terms and Conditions

Cancellation policy

Any amendments or cancellations must be made in writing to the Rheumatology 2010 conference team before 11 March 2011. If you cancel on or before 11 March 2011 you will receive a full refund minus an administration fee of £20. No fees will be refunded for any cancellations received after 11 March 2011 under any circumstances.

Payment

Payment must be received in full before a conference pass will be issued. If paying by invoice, please make sure that we have received payment before the conference. If you arrive on-site and your invoice has not been paid, we will require you to pay with a personal credit card. We will not allow entrance to the conference to anyone who has not paid in full.

• We accept all major credit and debit cards, except for American Express and Diners Club card.
• Please do not send cash through the post.
• We do not accept bank transfers.
• All cheques must be in pounds sterling, drawn against a UK bank
• INVOICES - We can invoice a company directly if we are provided with the relevant contact details and purchase order number – please give details below. We regret that we cannot issue invoices for on-site registrations under any circumstances

Delegate code of conduct

We want the conference to be a positive and productive experience for everyone attending. By registering to attend Rheumatology 2010 all delegates are agreeing to abide by a code of conduct. Any delegates in breach of this code of conduct may be asked to leave the conference venue. No refund will be due if this should occur. Please note:

• The BSR cannot guarantee capacity in any particular session. Although we will do our best to avoid disappointment, there may be occasions when a room is full. Legally we are not allowed to let you into a room in this circumstance and we ask that you understand and respect conference and venue staff should they be unable to allow you access to a session. We will provide a presentation relay room as an overflow should a session become full.
• For security reasons, and to allow access to conference areas, conference passes must been worn, in plain sight, at all times. If your badge is lost, immediately report to the registration desk for a replacement.
• Delegates are responsible for all their property. Neither the BSR nor the venue accepts liability for loss or damage of personal items.
• Bags and packages must be in your possession at all times. The safety and security of delegates is paramount and unattended items may cause security alerts.

Badge scanning

Conference staff will be on hand to scan your badge for CPD purposes. To ensure that your attendance at the conference is recorded for CPD purposes, please make sure that your badge is scanned at least once per day. There will be CPD scanning points clearly marked around the conference venue. We will not be able to confirm your attendance to the RCP/RCN if your badge has not been scanned each day.
Please note that if you allow your badge to be scanned by any of our exhibitors, in doing so you are providing them with your contact information including telephone number and email address. See below for a full Data Protection statement.

Data Protection Statement

Information provided by you on the attached registration form will be processed by the BSR and used for the purpose of the goods and services ordered by you, and for billing and accounts. Your details will also be retained for the following purposes:

• To inform you of the future events and activities of the BSR and related organisations
• To provide you with mailings related to the event, such as Satellite Symposia, Special Interest Groups etc.
• To be included on a delegate list circulated to interested parties during and after the event (name and town only).

Please notify us on your registration form if you do not wish to receive future mailings. Your contact details will not be passed onto a third party organisation in accordance with the Data Protection Act of 1998.